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Management Team Meeting Agenda 
Date: 10.21.21

Accomplishments, Appreciations, Celebrations

Birthdays coming up:
Other Accomplishments/Appreciations/ Celebrations

2.	Special Guest: 


3.	Department Overview
Directors Meeting Update – Carrie
TIS Director
Climate Vulnerability Assessment
PARCC Plan Charter
DT Retreat

4.	Issues
	
5.	Programs, Projects, and Updates

6.  	Project Meeting Workflow Agenda Items (CURRENT & UPCOMING MONTH)


PHS Workplan – Q4 Preview
(Bold indicates entered in SP Project Meeting Workflow)

8.	Upcoming Training

9. 	Staffing Updates

10.	Communication for Staff

Department Overview
Directors Meeting Update – Carrie
TIS Director – Michael Marchand, he is in the office most days, say hello
Climate Vulnerability Assessment – Lybeck and Balzer presented to Directors Team, might include our dept at some level, looking at future of Redmond and region with weather, flooding, what neighborhoods are most vulnerable, stay tuned more info to come
PARCC Plan Charter – Aken working on charter, queuing him up for Directors Team meeting next month
DT Retreat – Carrie out of office next Thur and Fri for retreat over at RCCMV
Dept/Div/Team Leave Calendar in Outlook – would still have to duplicate requests into Outlook from WFD, Ryan will continue to research options that might be easy and functional
CIP Project Update – working on points and prioritization, test scoring a few projects to see how the process will work (no unintended consequences); will be developing business cases soon; EV Charging Infrastructure project approved by Council and will be moving forward, working with Sandy Y to setup project, Lee Ann to pull together cross-departmental/functional group to talk about where we go with this project, process and timeline, start where, etc.; Pool ADA Exterior project close to wrapped up by end of next week, finish ramps and stalls, moving along and doing a great job
Youth Basketball Updates – 515 kids registered, goal was 400, families and kids are wanting to come back, a few withdrawals due to vaccination requirements, coaches training starting up in the next couple weeks
Vaccine Updates – Oct 18th compliant with Nature Vision and Historical Society; all rec staff (FT and supp) all compliant; verification process will only apply to youth bball and programs at the red barn; working on contract amendments, contract template updated for new contracts processed from here on; All Wright Runstad staff is also all vaccinated, and have extended that requirement to all their contractors
Winter Planning & Re-Opening – Zach and Amanda submitted proposal for reopening some of our facilities, hope to phase reopening at the new year (including Bytes, OFH, and expand hours at RCCMV, mix of in-person and virtual)
2022 PHS Work Plan (DRAFT) & Study Sessions – get Ryan any dates for items that will need a study session timeslot in the new year, looking at populating Q1 and Q2 extended agenda (study session items) so we get first dibs on the dates, as of now nothing on the schedule for new year items, sooner we get them in the better the odds there is space and time (before other departments load up their items and agendas are full)
Redmond Lights – sending out email signatures, graphics for backgrounds, etc., art placement map has been created; great discussion with Park Ops on what will be needed support wise; working on home and business decorating contents; staff video to include Mayor, Council, commissioners, possibly message from Directors; no performances, mc’s, live performances, are looking at activating the Busker Program though
Art Season Grant Workshop – approved by Commission, have an inperson workshop Tuesday, team has been trying to get into MAPS for a long time, will have an RFP walkthrough with them, getting them more familiar and involved with the arts programs
Westside Park Grand Opening – drafted script for Carrie and Mayor, team will handle Nov 4th ribbon cutting, coffee and donuts
PARCC Plan updates (RFP, charter, UW and more …) – Charter to DT; RFP closed Monday, 3 submissions (including GreenPlay), interviews next week; UW Studio looking at east Redmond Corridor and activation of that, equity, resiliency and sustainability, and how it can all be included in the PARCC Plan; going to 3P and PHS the next two weeks also off leash dog areas and community gardens and moving forward on a shorter timeframe based on commission and community interests, all integrated into PARCC Plan
Regional Planning (Aquatics/Cricket) – added white paper to the PARCC Plan update to 3P/PHS, Bellevue pulled out, doing their own thing, so we will be looking at the County, Kirkland and us.
WAVE – having some significant staffing issues, Juanita also struggling (lessons canceled indefinitely), and demand is really high right now, hiring instructors and lifeguards is quite difficult right now
Name	Month/Date	Kudoboard Sent	Link
Jessica Missel	10/11		https://www.kudoboard.com/boards/Oou0zPZ8 
Rob Hearne	10/18		https://www.kudoboard.com/boards/ayjFytCf 
Drew Storm	10/24		https://www.kudoboard.com/boards/shYw70vc 
Andrew Lauritzen	10/25		https://www.kudoboard.com/boards/gGw6wpB4 
Kevin Swaney	10/31		https://www.kudoboard.com/boards/U11r3Nad 
Name	Date	Type of Celebration
		
		
		
		
Topic	Time Sensitivity	Requestor	
Action Items
Dept/Div/Team Leave Calendar in Outlook	Low	Ryan	Follow-Up Info
 			
			
			
Topic	Requestor	
Action Items
CIP Project Update	Lee Ann/Aken	
Youth Basketball Updates	Amanda	
Vaccine Updates	Amanda	
Winter Planning & Re-Opening	Amanda	
2022 PHS Work Plan (DRAFT) & Study Sessions	Ryan	Define items needing a Study Session in early 2022
Redmond Lights	Zach	
Art Season Grant - Workshop	Zach	
Westside Park Grand Opening 	Zach/Jeff	
PARCC Plan updates (RFP, charter, UW and more …)	Jeff A	
Regional Planning (Aquatics/Cricket)	Jeff A	
Wave	Loreen	
Quarter 	PARKS 
4th	Redmond Senior & Community Center Update (Monthly)
Redmond Lights Programming Plan – OCT
Summer Program/Event Recap – OCT
Westside Park Renovation Update – OCT
Business Licensing Partnership/Program Update – OCT (FAC)
PARCC Plan Update & Overlake Parks Development – NOV
Tree Canopy Implementation – Planting & Outreach/Education – NOV
ADA Improvement Program – DEC
Percent for Art Ordinance – NOV (removed/postponed to 2022)
Regional Aquatics Update – DEC (removed/postponed to 2022)
Customer Experience Plan (removed/postponed to Q1/Q2 2022)
Alternative Funding Program (removed/postponed to Q1 2022)
Cost of Service Update  (removed/postponed to Q1 2022)
Privately Developed Public Art Code (removed/postponed to 2022)
Overlake Parks Development (combined with PARCC Plan update in Nov)
Redmond Central Connector 3 (removed/presented in July)
Sound Transit Downtown Redmond Link Extension Design Support (removed/will go with Planning staff to 2PW)
Facilities Strategic Plan (removed/going to 9/28 study session)