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Confidential   
City of Redmond  | Community Engagement | Phase 2 Scope of Work  |  
 
 
PROJECT TITLE   
Redmond Teen Services  Community Engagement  
  
DESCRIPTION OF WORK  
The core functions of this scope of work include outreach strategy, communications plan 
development, messaging,  and public engagement for Redmond’s Teen Services.  
  
AMOUNT PAYABLE  
 $74,600.00    
CONTRACT COMPLETION DATE  
 Dec. 31, 2025  
 
Task 1: Coordination meetings & p roject management  
 Weekly coordination  meetings  with Redmond Parks  & Recreation  staff to plan the 
communications and engagement strategy and tactics, and coordinate on 
implementation. Includes  meeting facilitation and  preparation and distribution of the 
meeting agenda and meeting notes. Assumes up to 20 weekly virtual 1-hour meetings 
attended by up to three S&A staff , ending by Aug . 1, 2025 .  
 Monthly check -in meetings  with Redmond team lead and S&A to discuss consultant 
team performance. Assumes up to 4 virtual monthly meetings attended by one S&A 
staff.  
 Internal team coordination meetings to track project deliverables and move work 
forward.  
 Administrative and management functions  (monthly invoices and progress reports, 
maintaining the scope of work, schedule, budget, and deliverables ). Assumes project 
duration of up to 5 months  (March 2025 through July 2025 ). 
Task 1 deliverables:  
 Weekly c oordination meetings with Redmond Parks  & Recreation  (20). 
 Monthly check -in meetings (4) .  
 Monthly invoices and progress reports  (5). 
 
Task 2: Community engagement planning  
Task 2 activities and deliverables are complete.  
Confidential  Task 3: Implementation , materials, and reporting   
Specific outreach and communication activities will be defined in the communications plan  once 
it is developed and approved by the City of Redmond.  
 Materials development to support continued public outreach. Includes:  
o Web engagement hub and content development (continued)  in collaboration with 
City of Redmond to showcase project information and gather feedback on teen 
services and facilities throughout the engagement process. Includes:  
 Finalize previously drafted copy and questionnaire for publicati on (1).  
 Minor content updates to existing content pages, as needed, including 
opportunities for feedback gathering and reporting back (4).  
o Expanded and/or updated key messages drafted in Phase 2 to respond to 
evolving project information and community que stions  about teen services and 
facilities .  
o Standard briefing presentation deck (up to 1 PPT, 20 slides).  
 Community and stakeholder engagement to connect with community and gather 
insights  on teen services and facilities  via online or in -person meetings and events . May 
include  supporting Redmond with preparation, preparing prep sheets or outreach guides, 
supporting materials development  specific to the meeting/event , writing promotional 
copy fo r community events, staffing  meetings/events, and coordinating printing for the 
following types of meetings :  
o Tabling at c ommunity fair / festival events  and/or community gathering places , 
e.g., CBOs, schools, etc.  (up to 8 tabling  sessions , in-person, 1 staff , day -of 
support assumes a 6-hour shift , 2-hours prep,  and 2 -hours travel time  per 
session ). Two of the events will be live music nights. Tabling events will be 
identified with the goal of reaching target audiences with representation from 
across Redmond’s neighborhoods.  
o Briefings  (4 briefings ,1-hour,  online , 1 staff ).  
o RYPAC workshop  (1 workshop event , 1-hour, in person , 2 staff).  
o Project -hosted community meeting (1  meeting , 2-hours, in-person, 3 staff) .  
 Community engagement reporting to document  feedback heard and report on 
engagement conducted.  Reporting will include feedback heard for both teen services 
and facilities.  Includes:  
o Engagement summaries  for up to 14 community engagement events/meetings  (8 
tabling events, 4 briefings, 1 RYPAC workshop, and 1 project -hosted community 
meeting) .  
o Community  questionnaire  report (1).  
o Comprehensive engagement report  (1). 
o PPT slides summarizing engagement activities and findings ( 6 slides ) 
Task 3 deliverables  
 Finalized web content (1) and u pdate s to existing  web content (4). 
 Expanded  or updated  key messages  (1). 
 Briefing presentation  (1 PPT, 20 slides) . 
Confidential   Planning, materials, and staffing for tabling events, project meetings , and events  (up to 
16). 
 Questionnaire report (1).  
 Summaries from individual tabling events, project meetings, and briefings (up to 16).  
 Comprehensive community  engagement report  (1). 
 Engagement summary PPT slides (6).  
Assumptions  
● Assumes  all scoped  work will take place between March 1 , 2025, and July 31, 2025, 
with contract completion by Dec. 31, 2025.  
● Assumes all coordination meetings held online on MS Teams unless otherwise 
coordinated.  In-person meetings will be as requested or needed.  
● All deliverables (materials, plans) assume a maximum of two drafts (2), and one final (1).  
● Travel time and mileage costs for in -person outreach or meetings will be included in 
monthly invoices and reimbursed by City of Redmond . S&A will coordinate with City of 
Redmond  on what level of in -person support is appropriate and necessary for this 
project.  
● S&A will coordinate  with City of Redmond  and vendors  as needed  to print materials,  
secure  venues,  and order  refreshments  for in-person  meetings.   
○ City of Redmond  will cover direct costs,  including but not limited to:  
■ Printing and mailing services.  
■ Venue rental costs.  
■ Public meeting refreshments.  
■ Translation and interpretation.  
○ S&A assumes  a limited  quantity  (~200 pages ) of as-needed  in-house  printing.  
● S&A will submit invoices monthly and will receive payment of invoices from City of 
Redmond  within 30 days of invoice submittal.  
  
Confidential  Cost Estimate  
The cost of services in this scope is $ 74,600, with potential for amendment as level of effort and 
plans evolve.  
 
Task 1  - Coordination meetings & project management  
Name  Categorization  Project r ole Rate  Hours  Cost  
Josh Stepherson  Principal   Principal  $275.00  4 $1,100  
Darcy Edmunds  Senior Associate 2  Project Principal  $230.00  27 $6,210  
Aileen Dinh  Associate II  Project Manager  $160.00  85 $13,600  
Hannah Rudin  Associate I  Engagement Lead  $135.00  40 $5,400  
Paige Maliff  Project Controls  Project Controls  $165.00  6 $990 
Task 1 labor total  162 $27,300  
Task 3 - Implementation, materials, and reporting  
Josh Stepherson  Principal   Principal  $275.00  3 $825 
Darcy Edmunds  Senior Associate 2  Project Principal  $230.00  18 $4,140  
Randi Eseltine  Senior Associate 1  QA/QC  $215.00  11 $2,365  
Aileen Dinh  Associate II  Project Manager  $160.00  100 $16,000  
Hannah Rudin  Associate I  Engagement Lead  $135.00  174 $23,490  
Task 3 labor total  306 $46,820  
Labor subtotal  468 $74,120  
Other Direct Costs  (travel)  $480 
Total cost estimate  $74,600 
Rates  
S&A bill s services at per -hour rates. Rates are eligible for updates on Jan. 1, 2026.   
 
Principal   $275.00  
Senior Associate 2  $230.00  
Senior Associate 1  $215.00  
Associate III  $190.00  
Associate II  $160.00  
Associate I  $135.00  
Project Coordinator  $120.00  
Diversity Contract Manager  $180.00  
Project Controls  $165.00  
Project Admin  $120.00  
Senior Graphic Design  $185.00  
Graphic Design  $140.00  
Confidential  Direct expenses  
Hard costs under S&A contract will be charged a 5% markup on the cost of the expense.  
 