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Relative: 25-07-18- 3rd Installment-20250904T073823Z-1-001/25-07-18- 3rd Installment/Management_Team_Agendas/Management Team Agendas/09.28.23 6M Agenda.docx
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September 28, 2023
In attendance: Dave Tuchek, Zach Houvener, Amanda Deml, Caroline Chapman, Heather Burtsche
Absent: Loreen Hamilton, Quinn Kuhnhausen

Good News: kudos, accomplishments, and celebrations

September Birthdays


Celebrations/Events/Important Dates


Department Overview: director, program, and project updates



PES Workplan: 2023 Q3 Overview


Project Workflow: Snapshot
Project Meeting Workflow Agenda Items
Snapshot




Manager’s Working Items: project planning, leave calendar, grant tracking

Council Work Plans / Parks Project Planning

6M Leave Calendar

Grant Tracking

Meeting Summary: notes, communication, action items


Name	Birthday
Meg Angevine	9/5
Chris Weber	9/14
Jeff Hagen	9/23
Val Asaro	9/28
Title	Date	Description
4th Floor Social	9/27
2:30 p.m. – 3:30 p.m.	4th floor north hosting social for losing back-to-school drive against southside.
Park Ops and Facilities Retreat	9/27
7:00 a.m. – 3:30 p.m.	Location - TBD
Rec and Engagement Full Team Meeting	10/3 
10 a.m. -12 p.m.	FYI
RCCMV
Mayor visits OFH / RYPAC	10/5
5 p.m. - 6 p.m.	FYI- Mayor election Q&A with teens 
Senior Programs Open House	10/6 
12 p.m. - 3 p.m.	FYI
Bytes, A/B, CC
NEW! Lake Sammamish Poetry Walk Projection with Poet Laureate	10/6
6 – 7:30 p.m.	Idylwood Park
Laura Da’, Redmond STEM Center, Seattle Design Nerds, poetry workshops at OFH
Esterra PARK Grand Opening	10/17
3:30 p.m. – 4:30 p.m.	Mayor, Loreen speaking
Date changing?
SE Redmond Park Community Meeting #2	10/18
5:30-7	RCCMV
Senior Oktoberfest	10/20 
1 p.m. - 3 p.m.	FYI
RSCC Hard Hat Reception	10/23
4 p.m. - 6 p.m.	Calendar hold for Mayor.
Invite only.
Engagement team is planning. 
Invites sent.
Tours given by Zach, Amanda, Katie, Eric, and Loreen. 
Fall Festival	10/24
11 a.m. - 1p.m.	CGC and Employee Engagement – Chili cook-off/pumpkin decoration contest.
Spooktacular at the Farm	10/28 
6 - 7:30 p.m. 
Toddlers and preschool 3 – 5p.m.	FYI
Trunk or Treat	10/29
4:30-7pm @ FS 11	Event with Fire, PD, EMS, Parks, PW
Happy Fall Ya’ll	11/2
7 a.m. – 9 a.m.	Department-wide breakfast/meeting/celebration 
Inform Senior Staff of the use of Bytes. 
Ryan to work with DSC on front desk coverage. 
Heather to put hold on Council Chambers.
Heather to confirm with Chip on sound.
Veterans Day Senior Event	11/8
1 p.m.	FYI
Senior Thanksgiving Lunch		FYI
Redmond Lights	December w/ kickoff party 12/2
4 – 8 p.m.	Month-long art in DTPK
12/2 in DTPK and RCC
No updates
Senior Holiday Party	12/15 
1 p.m.-3 p.m.	FYI
Solstice at the Farm	12/21 
4:30 p.m. -.6:30 p.m.	FYI
Topic	Lead	Action Items
Director’s Update
Director’s Team Update
	Loreen	
Staffing Updates
	All	CX Program Coordinator (Rentals) - Carlos (internal) once backfilled
CX Program Coordinator (QAlert) - Courtney (external) starts next week?
CX Program Coordinator (Cashiering) - Julia (external) starts first week of Nov
CX Program Coordinator (AN) - Susana (internal) once backfilled
CX Program Assistant – Patrick (internal supp) to start 10/16
Department-Wide Calendar	Britt	
Quarter 	PARKS 
3rd	Redmond Senior & Community Center Update
Derby Days Recap
Summer Program Recap
Recreation and Community Centers Plan
Alternate Funding Program
Tree Canopy Implementation
Rainbow Crosswalk
PARCC Plan Update/Reminder
Topic	Summary
Director Updates	No Director updates – Loreen unable to attend today’s meeting.
Director/Deputy Director Meeting Updates	Zach and Dave provided info from the joint director/deputy meeting this week. Items included:
Amy Tsai gave a legislative update.
Lisa Figueroa shared the Catastrophic Event Plan.
Aaron Bert introduced the revised role of the City Engineer, Jon Spangler.
HR gave info on Worker’s Comp.
Department-Wide Calendar	Brittany and Loreen connected this week and Britt put together a working document for a department-wide event calendar outline/guideline. This included goals, criteria, options, etc. of tracking department-wide events. After review, team to move forward with a SharePoint calendar that Brittany will create, and staff will utilize following the guidelines presented.
Holiday Party Planning and Happy Fall Ya’ll	Two items brought up for future management team planning:
Holiday Party Planning – every year this is brought up and is thrown together last minute. Item to be added to agenda to discuss - do we want all staff, do divisions plan their own, etc.
Happy Fall Ya’ll – Zach inquired on the status of planning. Amanda provided info on last year’s event. Zach to start the planning and discuss with Loreen in their 1:1.
Program Updates to Council	Staff discussed program updates to Council. Questions/comments include:
What is the preferred way to inform them. It seems they want less items, IE: PowerPoints, presentations, photos, etc. 
Is there purpose for going with these updates?
How should we tell our story and keep Council informed for decision making if less is more?